HOA CONVERSATION GUIDE · PROPOSAL ONLY
A thoughtful first conversation.
A proposed Community Stewardship pilot for Meridian/Summit in Myrtle Beach. No HOA or board approval has been obtained. Confirm the exact association name and authorized contact before outreach.
The immediate ask
Request a short exploratory call to understand the HOA's process, priorities, and concerns. Ask whether a limited, voluntary pilot is worth developing into a formal proposal—not for blanket approval on the first call.
A simple opening
“I'm Shane Donovan, founder of Amini Amor. We're exploring a 90-day neighbor-to-neighbor stewardship pilot for Meridian/Summit. The idea combines practical support, learning, and optional shared projects. Could we discuss whether this fits community priorities and what a responsible proposal would need?”
Explain the boundaries
The pilot would be limited, voluntary, private by default, and subject to permission and capacity. It is not an HOA enforcement service, a promise to lower dues, or a substitute for licensed or insured professionals.
Questions for the association
Who can authorize a pilot? What board review, insurance, resident/property consent, contractor rules, tool restrictions, common-area permissions, communication approvals, and supervision would apply? Is there an existing community initiative to learn from?
Keep a garden as a separate decision
A garden needs a suitable approved site, access, water, soil review, accessibility planning, maintenance responsibilities, and an exit plan. Interest alone does not authorize land use or construction.
Use the prepared draft and take the next step
The outreach drafts and call guide include a proposed email and call outline. Use them only after mentor review and adapt them to the association's confirmed name and contact. If there is interest, request a designated liaison and written requirements for a short proposal. Return with scope, dates, owners, budget, safeguards, evaluation, and a stop or exit procedure. Do not begin work or publish an approval claim before approval is documented.